Accounting and back-office support for US hotels and dental practices
Trained professionals in India who work on your schedule. Your books close on time, your taxes are filed correctly, and your claims get paid faster, for a fraction of what an in-house hire costs.
NDA and BAAConfidentiality agreements with every client and employee, and Business Associate Agreements for dental clients.
Controlled accessIndividual logins, multi-factor authentication, role-based permissions, removed the day they're no longer needed.
No local copiesWe work inside your cloud systems or secure remote desktops. Files are not downloaded to personal devices.
Ways to work with us
Pay only for the capacity you need
Dedicated team member
Full time · 160 hrs / month
Works only on your account
Your hours and your processes
Reviewer oversight included
Most popular
Monthly managed service
Fixed fee · priced by volume
Set scope and deliverables
Priced by rooms, locations or claims
Best for 1–10 locations
Project or catch-up
One-time engagement
Books clean-up and catch-up
Insurance AR backlog recovery
Year-end and tax-season help
FAQ
Common questions
Will I have one main contact person?
Yes. Every client gets a named account lead, plus the team members who do the daily work. Reach us by email, phone, Teams, Slack or WhatsApp.
Do you work in our systems or yours?
Yours. We work directly in your accounting software, property management system, dental practice software and payer portals, using logins you control and can remove at any time.
How do you keep our data secure?
Signed NDAs (and BAAs for dental clients), multi-factor authentication, role-based access, secure remote desktops and a no-download policy. We're happy to fill in your security questionnaire.
Do you replace our CPA?
No. We prepare sales, occupancy and lodging tax returns and year-end packages, and work alongside your CPA, who stays responsible for income-tax returns.
How fast can you start?
Most clients are fully set up about two weeks after signing, depending on system access and any backlog.
Is there a long-term contract?
No. Monthly engagements can be cancelled with 30 days' notice.
Hospitality accounting and compliance
Hotel and restaurant books that close on time, every month
From the night audit to the owner's report, our hospitality-trained accountants handle daily reconciliations, payables, tax filings and USALI financials for US properties, so your general managers can focus on guests.
AP aging with payment proposal, AR aging with collection notes
Monthly
USALI P&L, balance sheet, bank reconciliations, budget variance notes
By deadline
Sales, occupancy and lodging tax returns, franchise reports, 1099s
Systems
We work in your current software
QuickBooks Online, Sage Intacct, M3, Xero, Oracle Opera, Choice Advantage, Hilton OnQ, Gusto, ADP, Bill.com and more.
Can you handle properties in different states?
Yes. We keep a tax calendar for each property and separate books or classes per location, with combined reports for owners.
We're behind on our books. Can you catch us up?
Yes. We do catch-up and clean-up projects, then move you to a monthly schedule so it doesn't happen again.
Who signs and pays the tax returns?
We prepare the returns and payment details. You or your authorized signer approve and release payment. We never move money without your approval.
Dental back office and billing
Cleaner claims, faster payments, a calmer front desk
Our dental billing specialists verify insurance, submit and follow up on claims, post payments and handle credentialing for US dental practices, so your team can focus on patients.
Eligibility, benefits, frequencies and waiting periods checked 48–72 hours before each visit and noted in your software.
Claims submission
Correct CDT codes, narratives, X-rays and perio charts attached, sent the same or next day.
AR follow-up and denials
Follow-up on unpaid claims, appeals for denials and underpayments, and fixes so they don't repeat.
Payment posting
ERA and paper EOB posting, adjustments and write-offs per your fee schedules, matched to deposits.
Credentialing
PPO enrollment, re-credentialing, CAQH updates and fee-schedule tracking for every provider.
Pre-authorizations
Pre-determinations for crowns, implants, perio and ortho, tracked until approved.
Patient statements
Clear balance statements, friendly reminder calls and payment-plan tracking.
Virtual front desk
Appointment confirmations, recall and reactivation calls to keep your schedule full.
Practice bookkeeping
Monthly bookkeeping, payroll entries and P&L for the practice, working with your CPA.
What we measure
The numbers that decide your cash flow
We report these every month and set targets with you during onboarding, based on where your practice is today.
Insurance AR over 60 and 90 days
Clean-claim acceptance rate
Days to payment and denial rate by payer
Net collection ratio
Share of visits verified in advance
Practices we support
Solo
General dentists who want the front desk off insurance calls
Group
Multi-doctor and multi-location practices needing the same process everywhere
Specialty
Oral surgery, periodontics, endodontics, pediatric and orthodontics
DSO
Teams that grow with centralized billing and verification
HIPAA
Patient information handled with care
We sign a Business Associate Agreement before we see any patient data, and follow HIPAA-aligned safeguards throughout.
Minimum necessary accessEach person sees only what their role needs.
No patient data on local devicesWork stays inside your practice software, payer portals and secure remote desktops.
Yearly HIPAA trainingDocumented training and signed confidentiality agreements for all staff.
Systems
We work in your practice software
Dentrix, Dentrix Ascend, Eaglesoft, Open Dental, Curve and Denticon, plus clearinghouses and payer portals.
Will my front desk still be involved?
Yes. We take over the time-consuming insurance work so your team can focus on patients, scheduling and treatment acceptance. We agree on clear handoffs during onboarding.
Can you clear an old insurance AR backlog?
Yes. We sort claims by value and timely-filing risk, then work the backlog alongside your daily claims.
How do we talk day to day?
Notes in your practice software, a shared task list and an account lead you can call, email or message during your office hours.
About us
A focused team serving US businesses from India
We started BiQ Global because US hotel owners and dentists deserve an offshore partner that knows their industry, communicates clearly and protects their data.
Our story
Why we exist
Small and mid-sized US businesses find it hard to hire and keep good accounting and billing staff. Salaries keep rising, people leave, and each departure means lost knowledge and late books.
Our India-based team fills that gap with trained professionals who specialize in hospitality accounting and dental back-office work, at a price that works for independent owners, not just large chains.
Because we work while the US sleeps, your reconciliations, reports and claims are ready when your day begins.
Accuracy
A second reviewer checks all work before it reaches you.
Reliability
Every deliverable has a fixed deadline that we track.
Clear communication
Fluent English and availability during US hours.
Confidentiality
Your data is handled under NDA from day one.
Security practices
How we protect your data
Agreements first
NDA with every client, confidentiality agreements with every employee, and a BAA for any client sharing patient data.
Access control
Individual accounts, multi-factor login, limited roles and same-day removal of access.
Secure computers
Company-managed, encrypted devices with antivirus, USB storage blocked and automatic screen lock.
Secure connections
Encrypted connections and secure remote desktops. No client data on personal devices.
People and training
Background checks when hiring and regular privacy and HIPAA training.
Clean exit
When an engagement ends, all access is removed and working files are returned or destroyed.
Leadership
Meet the founder
F
[Founder name]
Founder and Managing Director
[Add 3–4 lines about your background: qualifications such as CA, CPA or MBA, years of experience in US accounting or dental billing, and why you started the company.]
Contact
Let's talk about your back office
Tell us a little about your business. We reply within one business day, and the first consultation and workflow assessment are free.
Legal
Privacy policy
BiQ Global ("we", "us") respects your privacy. This policy explains what information we collect through this website and how we use it.
Information we collect
When you use our contact form or email us, we collect the details you give us, such as your name, business email, phone number, company name and message. Our hosting provider may log basic technical data such as IP address and browser type for security.
How we use it
Only to reply to your enquiry, prepare a quote, and deliver and improve our services. We do not sell or rent your personal information.
Client data
Data we process for clients, such as financial records or protected health information, is covered by our service agreement, NDA and, where applicable, Business Associate Agreement, not by this website policy.
Cookies
This website uses only the cookies needed for it to work. If we add analytics, we will update this policy.
Your rights
You can ask us to see, correct or delete the personal information we hold about you by emailing hello@yourcompany.com.
Insights
Guides for US hotel owners and dental practices
Practical, plain-English guides on outsourcing accounting, tax compliance and dental billing: what it costs, what to ask, and how to switch without disruption.
Outsourced Bookkeeping for US Hotels: The 2026 Buyer's Guide
F[Founder name], FounderUpdated September 2026·12 min readLinkedInX
Key takeaways
Hotels run seven days a week across several revenue streams and tax jurisdictions, which makes the books harder to keep current with one in-house bookkeeper.
A specialist outsourced team can cover daily revenue audit, payables, reconciliations, lodging tax and USALI reporting for a predictable monthly fee.
Choose a partner on hospitality experience, security, review process and reporting schedule, not just price.
Why hotel owners are outsourcing bookkeeping
Most independent and franchise hotels depend on one or two people for all of their accounting. When that person is out sick, on leave or quits, deposits go unmatched, vendor bills pile up and lodging tax deadlines get tight.
Hiring a replacement is slow and expensive. In the US, the typical bookkeeper earns about $50,670 a year before benefits, and employers need to fill roughly 144,100 openings every year simply because people retire or change careers.
$50,670median US pay for bookkeeping, accounting and auditing clerks (May 2025)
144,100openings expected each year, mostly to replace people who leave
−6%projected change in the number of these jobs, 2025–35
Source: U.S. Bureau of Labor Statistics, Occupational Outlook Handbook.
Outsourcing replaces a single point of failure with a trained team, documented procedures and a reviewer who checks the work.
What a hotel bookkeeping partner should handle
Generic bookkeepers often stop at data entry and bank reconciliations. A hospitality partner should cover the full cycle:
Daily revenue audit: matching PMS revenue, room tax, deposits and card settlements to the bank every day.
Accounts payable: coding invoices by department, managing approvals and preparing payment runs.
Accounts receivable and city ledger: direct-bill invoicing, group and corporate accounts, collections.
Reconciliations: every bank, credit card and merchant account, including chargebacks.
Month-end close: accruals, prepaids, depreciation and departmental P&Ls in USALI format.
Tax compliance: state, county and city sales, occupancy and lodging tax returns on a calendar.
Year-end: 1099s, fixed-asset schedules and a clean package for your CPA.
In-house vs freelancer vs outsourced firm
Here is how the three common options compare for a hotel with one to ten properties.
In-house bookkeeper
Freelancer
Outsourced specialist firm
Cost
Salary plus benefits, payroll tax, software and training
Low hourly rate
Fixed monthly fee, usually well below a full US hire
Coverage
One person; gaps during leave
Limited hours
Team with backup, overnight turnaround
Hospitality know-how
Varies by hire
Usually generalist
USALI, PMS and lodging tax experience
Quality control
Self-reviewed
Self-reviewed
Second-person review built in
Security
On-site, your policies
Personal devices common
NDA, MFA, managed devices, no local copies
Scaling to more properties
Hire again
Hard to scale
Add capacity in weeks
8 things to check before you choose a provider
Real hospitality experienceAsk which PMS and accounting systems they work in today and for sample USALI reports with client data removed.
Tax jurisdiction coverageOccupancy and lodging taxes differ by state, county and city. They should keep a filing calendar for every property.
Security controlsLook for signed NDAs, individual logins, multi-factor authentication, managed devices and a no-download policy.
Works in your systemsYou should keep ownership of your software and logins, and be able to remove access at any time.
A review processEvery reconciliation and close should be checked by a second person before it reaches you.
A clear reporting scheduleDaily flash, weekly AP and AR aging, monthly financials by a fixed business day.
Communication and hoursA named account lead, fluent English and availability during your business hours.
Fair contract termsNo long lock-in, a written scope, and a clear exit process that returns your files.
Questions to ask on the first call
Which hotel brands and property management systems do you support today?
Who will work on my account, and who reviews their work?
By which business day will I get my monthly financials?
How do you track lodging tax deadlines for each jurisdiction?
What happens if my main contact leaves or is on leave?
How is pricing calculated, and what would make it change?
Red flags: no sample reports, asking you to share one login among the team, vague answers about who reviews work, and contracts that charge a fee to leave.
What a smooth four-week transition looks like
Week 1Agreements signed, individual access set up, current processes and month-end checklist documented.
Week 2The new team shadows your current bookkeeper and handles daily revenue audit under review.
Week 4First month-end close delivered, reviewed together, and the process adjusted.
FAQs
Is outsourced bookkeeping safe for hotels?
It can be as safe as in-house when the provider uses NDAs, individual logins with multi-factor authentication, managed devices and works only inside your systems. Ask for their written security practices.
How much does outsourced hotel bookkeeping cost?
Most firms quote a fixed monthly fee based on the number of properties, rooms and transaction volume. Ask for a written quote after a free assessment so you can compare it with your current costs.
Will I still need a CPA?
Yes. Your bookkeeping team keeps the books and prepares sales and lodging tax returns and year-end packages. Your CPA handles income-tax returns and any audit or review work.
Can you work with franchise reporting requirements?
A hospitality-focused provider should already prepare royalty and brand reports and follow USALI, which most brands require.
How long does it take to switch?
About four weeks for most one- to five-property groups, longer if the books need a catch-up first.
The bottom line
If your books close late, lodging tax deadlines feel tight, or everything depends on one person, outsourcing gives you a trained team, a review process and a predictable monthly cost. Start with a free assessment and compare the quote with what you spend today.
Get a free bookkeeping assessment
We review your current process and send a fixed monthly quote within two business days.
Hospitality accounting is one of only two things we do
Our team works in QuickBooks Online, Sage Intacct, M3 and major PMS platforms every day, delivers USALI financials on a fixed schedule, and has every close checked by a reviewer before it reaches you.
Outsourcing Dental Insurance Billing: A 2026 Guide for Practice Owners
F[Founder name], FounderUpdated September 2026·11 min readLinkedInX
Key takeaways
Insurance work (verification, claims, follow-up and posting) takes a large share of front-desk time in most practices.
Outsourcing the back-office steps, while keeping patient-facing work in the office, usually gives the best results.
Insist on a signed BAA, monthly KPI reports and a partner who works inside your practice software.
Signs your practice needs billing help
Insurance AR over 90 days keeps growing month after month.
Your front desk spends hours on hold with payers instead of helping patients.
Patients are surprised by bills because benefits weren't checked before the visit.
The same denials keep coming back for missing X-rays, narratives or frequency limits.
Claims are sent days after treatment, or only when someone has time.
Credentialing or re-credentialing dates are tracked in someone's head.
What to outsource and what to keep in-house
Task
Outsource
Keep in-house
Eligibility and benefits verification
Yes, done 48–72 hours ahead
Same-day walk-ins
Claims submission and attachments
Yes
Clinical notes stay with providers
AR follow-up and appeals
Yes
ERA and EOB posting
Yes
Credentialing
Yes
Provider signatures
Treatment presentation and financial consults
Yes, face to face
Collecting co-pays at checkout
Yes
Your three options compared
In-house biller
US billing company
Dedicated offshore team
Typical pricing
Salary plus benefits
Percentage of collections
Flat monthly fee or per team member
Coverage
One person
Shared pool
Named team plus reviewer
Works in your software
Yes
Sometimes their own system
Yes
Verification before visits
If time allows
Often extra cost
Included, done overnight
Scaling to new locations
Hire again
Fee grows with collections
Add capacity in weeks
How dental billing services charge
You will usually see one of three pricing models:
Percentage of collections: the provider takes a share of insurance payments collected. Simple, but the cost rises as your practice grows.
Per claim: a fee for each claim submitted. Check whether follow-up and appeals cost extra.
Flat monthly or per team member: a fixed fee for a defined scope or a dedicated person. Easiest to budget.
Whatever the model, ask exactly which tasks are included. Verification, credentialing and old-AR recovery are often priced separately.
7 things to check before you sign
A signed BAANo patient data should be shared until a Business Associate Agreement is in place.
Your practice softwareThey should already work in Dentrix, Eaglesoft, Open Dental, Curve or whatever you use.
CDT coding knowledgeAsk how they handle narratives, attachments and frequency limits for major procedures.
Monthly KPIsAR over 60 and 90 days, clean-claim rate, denial rate by payer and net collection ratio.
Timely filing controlsA process that flags claims close to each payer's filing limit.
Clear handoffsWho does what between their team and your front desk, written down.
Exit termsMonth-to-month or short notice periods, with full access returned when you leave.
Your first 30 days
Days 1–5BAA and NDA signed, individual logins created, current AR aging reviewed.
Days 6–15Verification and new claims move over. Old AR sorted by value and filing risk.
Days 16–25Payment posting and denial follow-up begin. Weekly check-in with your office manager.
Day 30First KPI report and review call. Targets set for the next quarter.
FAQs
Is it HIPAA-compliant to outsource dental billing overseas?
HIPAA allows covered entities to use business associates, including those outside the US, when a BAA is in place and appropriate safeguards protect patient data. Review the provider's safeguards and discuss any concerns with your compliance advisor.
Will patients know we outsource?
Usually not. The team works inside your software and your office stays the patient's point of contact.
Can you recover old unpaid claims?
Often, yes, if they are still within the payer's filing or appeal window. A backlog review shows which claims are still recoverable.
How soon will we see results?
Verification and faster claim submission help within the first month. AR improvements usually show over two to three months.
The bottom line
Outsourcing the insurance back office lets your team focus on patients while specialists keep claims moving. Start by reviewing your current AR and denial reasons, then choose a partner who works in your software, signs a BAA and reports results every month.
Get a free insurance AR review
Share your AR aging summary, with no patient details, and we'll show you where the money is stuck.
Dental back office is one of only two things we do
We verify insurance overnight, send claims the next day, follow up on every open claim and report your KPIs each month, all inside your practice software and under a signed BAA.